This policy outlines the functions of the Alphacrucis College (AC) library.
All AC libraries
AC libraries across multiple AC delivery sites are vital resource centres for learning, teaching, research and scholarship across the College community. The archives of the Australasian Pentecostal Studies Centre (APSC) are owned by AC and located within the James Wallace Memorial Library at AC Central.
The College’s policy is one of steady strategic purchase of newer, recommended works and is underpinned by a threefold principle of:
Relevance: AC libraries collect resources which are relevant to AC course offerings;
Online Resources – The College is committed to adding to relevant online databases, seeking those that are cost-effective as well as strategic.
Responsible for implementation
Director of Library and Information Services
All staff and students
Related documentsLibrary and eJournal Access Application Form - https://www.ac.edu.au/forms/#library-and-internet
The new acquisitions process operates as a collaborative endeavour between the Library and Facutlies. Within the overall policy framework, the prcoesses operate as follows:
Once the annual Library budget is set, capital expenditure is divided between physical and resource capital. The Library allocates resource capital on a per discipline basis.
Other items are acquired on a staggered basis through the entire budgetary period to ensure the College finances can support the expenditure. Purchases of items on subject reading lists are made a semester in advance to ensure they are ready for student use.
All members of College faculty are invited to make requests for items to support their teaching duties. Members of faculty may request special items to be purchased at any time but these requests are assessed to determine that they accord with the disciplinary budget. If they do not, the Library has discretion in applying funds for this purpose, depending on available funds, existing resources, and competing priorities.
All donated items will be accepted into AC libraries or the APSC, however a condition of this acceptance is that the retention of an item is at the discretion of AC. Donated items will generally be integrated into the collection if the item is:
- consistent with the teaching and research activities and objectives of the College;
- within the scope of the library’s collection development strategy
- in good physical condition;
- current in terms of content;
- demonstrated to meet a need or to provide at least one copy at each campus;
- demonstrated to fill a gap in the existing serial collection or is needed for archival purposes;
- significant to the history of Pentecostal and charismatic movements (both in Australia and overseas);
- without pests or issues that may compromise the integrity of the collection.
All donations to AC libraries or APSC must be accompanied by the completed and signed online AC Donations Declaration Form. This indicates that the donor has the authority to sign over the ownership of the items being donated. A donation cannot be accepted if the completed form is not submitted.
If a donated item is identified as not meeting the acceptable criteria, the AC Director of Library and Information Services is responsible for the disposal of the item.
Access to APSC
Members of the general public may access the archives of the APSC through becoming a member of AC library. All items in the collection are to be kept in the APSC or in the display cabinets in the APSC study room. No item is to be removed from this location unless through mutual agreement between the APSC and another institution for the purposes of display. All requests for such use of the APSC archives must be made to the APSC committee. The APSC committee reserves the right to deny a request of this kind.
Access to other Libraries
AC encourages students to become familiar with and to use their State Library and the National Library, to help to establish a culture of lifelong learning.
Student - Library Agreement
All the terms and conditions for borrowing from AC libraries are set out in the Student - Library Agreement. Students agree to adhere to the conditions by signing and submitting the borrower access form.
The library communicates with its borrowers primarily through the use of email. It is the responsibility of the borrower to inform the library of any changes to their personal details immediately. In the event that a sent email bounces because an address does not exist or has been closed, the library will attempt to send the communication to another listed email, either in the library database or the database kept by the registrar's department. If no seond email exists or if the second email also bounces, a print out of the library's communication to the borrower will be sent to the postal address that the library has on record. Any returned mail will not be followed up.
The library accepts no responsibility if a borrower does not receive a particular notice or communication by a certain time or at all.
- the borrower has accrued more than $70 (seventy dollars) of library fines at one time. This means that the borrower has a certain number of days to return or renew the items on loan before being made housebound. This depends on the number of loans a borrower has on loan. 1 (one) item = 70 (seventy) days, 2 (two) items = 35 (thirty-five) days, 3 (three) items = 24 (twenty-four) days, 4 (four) items = 18 (eighteen) days and 5 (five) items = 14 (fourteen) days;
- the borrower has had fines reported to the accounts department in 5 (five) consecutive weeks totalling $50 (fifty dollars) or more over the 5 (five) weeks;
- the borrower has items overdue by more than 3 months;
- the borrower has lost a library item.