Library Policy

Fact box

Purpose

This policy outlines the functions of Alphacrucis College (AC) Libraries.

Scope

All AC libraries

Policy

AC libraries across multiple AC delivery sites serve to support AC students, Higher Degree Research (HDR) candidates and staff in research, teaching, and collaborative learning. The archives of the Australasian Pentecostal Studies Centre (APSC) are owned by AC and located in the AC Sydney Campus Library. Library collections are procured and maintained based on principles of relevance and currency, with preference for electronic resources where available.

Access to AC Libraries

All AC students, HDR candidates and AC and Third-Party staff have free membership to all AC Libraries. Other users may request access to the Libraries. Users are expected to adhere to instructions and guidelines provided by the librarians and conduct themselves in a respectful manner that does not debilitate others’ learning and research activities in the Library. All use of electronic resources is governed by licence parameters.

Access to APSC

Members of the general public may access the archives of the APSC. All items in the collection are to be kept in the APSC or in the display cabinets in the APSC study room. No item is to be removed from this location unless through mutual agreement between the APSC and another institution for the purposes of display. All requests for such use of the APSC archives must be made to the APSC Director.

AC library principles and priorities of acquisition

Principles that guide library resource acquisition are:

  • e-versions if available;
  • currency;
  • academic rigor and diversity of opinions;
  • resources are purchased in consultation with relevant faculty members;
  • academic sources;
  • consistent with the teaching and research activities and objectives of AC.

APSC principles and priorities of acquisition

Principles that guide APSC acquisition are:

  • within the scope of the APSC’s collection development strategy;
  • in good physical condition;
  • demonstrated to fill a gap in the existing archival collection;
  • significant to the history of Pentecostal and charismatic movements (both in Australia and overseas);
  • without pests or issues that may compromise the integrity of the collection.

Responsible for implementation

Director of Library Services

Key stakeholders

All staff, HDR candidates and students

Related documents

Library and eJournal Access Application Form


Procedures

Library Procedures

The acquisitions process operates as a collaborative endeavour between the Director of Library Services and Program Directors within Faculties. Within the overall policy framework, the processes operate as follows:

Faculty requests

Consultation and collaboration between the Director of Library Services and Program Directors will determine the levels of collecting for each disciplinary area, primarily in relation to demand. Final purchasing decisions rest with the Director of Library Services.

Donations

Donated items may be accepted provided they fall within the acquisition principles and priorities listed above. A condition of acceptance is that the retention of an item is at the discretion of AC. All donations must be accompanied by the completed and signed online AC Donations Declaration Form. This indicates that the donor has the authority to sign over the ownership of the items being donated. If a donated item is identified as no longer useful, AC may dispose of the item.

User - Library Agreement

By borrowing Library items, students, HDR candidates, staff and other users implicitly agree to abide by the Library rules. These include committing to return loans on or before the due date, or to pay any accrued overdue fines. The Library communicates with its borrowers primarily through the use of email. It is the responsibility of the borrower to inform the Library of any changes to their personal details immediately. The Library accepts no responsibility if a borrower does not receive a particular notice or communication by a certain time or at all.

Notices

Library staff will inform the borrower verbally of the date that the items are due. It is the borrower’s responsibility to take note of when their items are due. Overdue notices are system generated emails informing borrowers that the items they borrowed are now overdue. The Library takes no responsibility if overdue notices are not received.

Fines

It is the responsibility of the borrower to return their items by the due date. Any fine from items returned late will go on the account of the borrower. Responsibility for returning items on time is not transferable. A grace period of one (1) day exists on all loans, meaning that the student has until the end of the next day to either renew or return items before being fined.

Overdue loans are charged the same amount regardless of loan period or level of study of the borrower, or campus. Each overdue item is fined $1 (one dollar) per day, including weekends (because even when the library is closed, the website is still available to renew loans). All or part of a library fine may be waived if the borrower can prove s/he was physically unable to return or renew their items on time. The decision of waiving a borrower’s fine rests with the Director of Library Services and their decision is final. Long-term outstanding fines are reported to the Accounts Department who will invoice the student.  

Housebound Rules

A borrower, at the discretion of the Director of Library Services, may be made housebound if they have been found to have a bad borrowing record. Bad borrowing records are identified by any one or combination of the following factors:

  • the borrower has accrued more than $70 (seventy dollars) of library fines at one time. This means that the borrower has a certain number of days to return or renew the items on loan before being made housebound. This depends on the number of loans a borrower has on loan. 1 (one) item = 70 (seventy) days, 2 (two) items = 35 (thirty-five) days, 3 (three) items = 24 (twenty-four) days, 4 (four) items = 18 (eighteen) days and 5 (five) items = 14 (fourteen) days;
  • the borrower has had fines for 5 (five) consecutive weeks totalling $50 (fifty dollars) or more over the 5 (five) weeks;
  • the borrower has items overdue by more than 3 months;
  • the borrower has lost a library item.

In the event of a borrower being made housebound, that borrower will not be permitted to borrow from any AC Library for a period of 1 (one) month. During this time the borrower may still use the items that the Library holds however they must remain in the Library. All other facilities that the Library provides will still be available.

The decision to make a borrower housebound rests with the Director of Library Services, their decision is final.

Replacement Rules

In the event that a borrower misplaces an item on loan to them, they are expected to pay the Library for the replacement. They are also expected to pay any fines relating to the lost item from the day it was due to the day the Library was informed of its loss. An administration fee also applies for the replacement of an item whether replaced by the borrower or ordered through the Library. The fine, administration fee and cost of the item will be added to the borrower’s college account. The borrower may be made housebound as explained in the housebound rules section.

Graduation

A student will not be permitted to graduate until all outstanding Library items are returned, and in the case of lost items, a replacement paid for. The Accounts Department will inform the students of any outstanding fines relating to the Library.