Higher Education Monitoring and Moderation of Grades Policy

Fact box

Purpose

The purpose of this policy is to ensure that Alphacrucis College (AC) maintains an appropriate degree of fairness and consistency in Higher Education (HE) subject grades allocated and to establish and ensure academic standards by comparison across institutions.

Scope

All HE subjects

Policy

Internal Monitoring of Grades

Grades of student assessment should be awarded by faculty and differentiated in accord with the Grading Policy. Faculty are to submit final grades by the date set by the Learning and Teaching Committee each teaching period so that grades can be reviewed through the process of internal monitoring of grades and sent to students in a timely manner.

External Moderation of Grades

External Moderation of Grades is used to ensure that grade allocations are fair and reliable. The process establishes and promotes standards and equity at a proper level in each subject, and ensures comparability in quality terms between other institutions teaching comparable courses. AC employs different forms of moderation including inter-institutional sampling and inter-institutional moderation panels (IIMP).

The College requires that:

  1. Learning and Teaching Committee takes responsibility for appointing appropriate mechanisms for external moderation of grades. The Learning and Teaching Committee will determine each discipline to be moderated in a rotational basis. Each discipline being moderated will include a reasonable sample of subjects taught that semester within that discipline.
  2. Learning and Teaching Committee will ensure that moderation activities are completed and required changes or improvements are actioned.

Responsible for implementation

Chair, Learning and Teaching Committee

Key stakeholders

All faculty and students


Procedures

Higher Education Monitoring and Moderation of Grad

Internal Monitoring of Grades Procedure

The College requires that:

  • Learning and Teaching Committee appoint an Internal Monitoring of Grades sub-committee that includes Program Directors and Program Administrators. The Learning and Teaching Committee should also appoint a chairperson for this sub-committee;
  • After each teaching period, the sub-committee will review grades (including all the grades of individual assessment tasks) across all subjects completed in that teaching period. The sub-committee is tasked to evaluate the grades awarded to ensure consistency of distributions of marks both within and between subjects. The monitoring shall include consideration of the distribution of grades within each subject and comparison of assessments across campuses within the same subjects;
  • The monitoring of grades process will also note any students needing to be placed on an Academic Progress Intervention Strategy in line with the Academic Progress Student Intervention Policy, or any students needing to be excluded from a course in line with the Exclusion from a Subject and Program: Unsatisfactory Academic Progress Policy;
  • The sub-committee shall be provided (upon demand) a copy of subject handouts given to students that include learning outcomes, assessment guidelines, and any other requirements specific to the course being monitored. They shall also be provided (upon demand) with sampling of student work;
  • The sub-committee shall report any matters of concern to the Learning and Teaching Committee and propose changes to improve outcomes in assessment practice and equity across all AC campuses;
  • Following the internal monitoring of grades process, the chairperson of the Internal Monitoring of Grades Committee may authorise the dissemination of grades to students.

Inter-Institutional Sample Procedure

  • The Learning and Teaching Committee will appoint an administrator (usually the Quality Assurance Officer) to invite relevant and qualified academics external to act as External Moderators. An External Moderator will be selected for each subject to be moderated.

The administrator will provide for each subject being moderated:

  • Student Subject Handout – which should include assessment expectations and marking grid;
  • A selection of graded papers for each assessment as follows: top, middle and bottom graded assessments. Where the moderation relates to delivery in a LOTE, the External Moderator shall be bilingual in both A and B (normally English) languages.

Moderators are asked to:

  • Review the graded assessments. This specifically refers to the standard, fairness and consistency of marking;
  • Prepare an External Moderation of Grades report for the College's review that includes:
  • Comments on the standard, fairness and consistency of marking with respect to that expected in degree studies in an Australian higher education institution;
  • Constructive feedback on the assessment tasks themselves (optional);
  • Any other matter considered relevant to the delivery of higher education courses of study highlighted by the content supplied.

Once the External Moderation of Grades report has been received, it is to be forwarded to the appropriate Program Director for review and response to the Learning and Teaching Committee. The Learning and Teaching Committee is responsible to ensure that any required changes or improvements are actioned, including Professional Development activities if needed.

A final report on all External Moderation of Grades activities for each semester will be tabled at Academic Board in the Learning and Teaching Committee report.

IIMP Procedure

IIMP are designed to facilitate calibration of assessment standards and the personal development of faculty involved in assessment.

Panels will be assembled by discipline area and focus on one subject at each moderation. The basic procedure is as follows:

  1. Each institution participating in the moderation panel provides a sample of ungraded, de-identified assessments from a subject within the discipline. Each institution should also provide the marking grid appropriate to their sample assessments.
  2. All assessments provided by all institutions must be marked by each participant in the moderation panel.
  3. When this has been completed, the graded assessments are shared amongst participants in the moderation panel and a time for discussion is organised.
  4. Each individual assessment item is discussed with the aim of reaching agreement on the final grade deserved by the assessment item.
  5. A final report is prepared by the moderation panel summarising the contents of each discussion and explaining any situations in which agreement could not be reached.
  6. This report should be submitted to the Learning and Teaching Committee. The Learning and Teaching Committee is responsible to ensure that any required changes or improvements are actioned, including Professional Development activities if needed.
  7. Result and recommendations will be tabled at Academic Board in the Learning and Teaching Committee report.