Assessment Policy

Fact box

Purpose

This policy outlines Alphacrucis College (AC) subject or unit assessment principles and processes.

Scope

All coursework subjects. HE and VET

Policy

Principles of Assessment

Assessment is a vital part of the learning process, influencing student formation and development. AC principles of assessment include:

  • clear explanation of assessment requirements on subject or unit outlines, including minimum requirements;
  • valid, sufficient, reliable, equitable and flexible measurement of learning outcomes attainment;
  • definition and protection of academic standards;
  • adherence to the AC Assessment Workload Calculators;
  • conformity to the AC Code of Conduct;
  • development of AC graduate attributes;
  • variation of assessment tasks to allow students to cater for various learning needs;
  • usually a minimum of two and a maximum of four assessment tasks;
  • mapping of assessment due dates across the semester;
  • provision of timely, informative and constructive feedback and grading of assessment usually within a maximum of three weeks and before the next assessment is due;
  • transparent grading processes;
  • group work should be worth no more than 30% of the total assessment in a subject, unless specific learning outcomes for the subject require team work. If learning outcomes require group assessment, then no more than 50% is permissible;
  • consideration should be given to the proportion of assessment conducted under controlled conditions (e.g. exam) to safeguard integrity of assessment;
  • attention should be given to minimising the possibility of academic integrity or misconduct as described in the Academic Integrity and Misconduct Policy;
  • HE students are not typically required to pass each individual assessment task in order to pass a subject unless specified in the subject outline. VET students need to achieve at least satisfactory in all assessment tasks to be competent in each unit;
  • HE students who fail to achieve 50% overall in a subject, receiving a permanent ‘Fail’ on their transcript and then wish to pass the subject, must re-enrol and resubmit all forms of assessment required by the lecturer. If approved by the relevant lecturer, and if the ‘Fail’ grade was not the result of poor attendance, the student will not be required to attend classes. A student will not be permitted to repeat a subject more than once;
  • Staff should not be responsible for the assessment of student(s) with whom they have, or have had, a family, personal or other significant relationship.

Submission of Assessment Tasks

It is a student's responsibility to ensure that they submit assessments correctly. Subject and unit outlines shall contain the instructions on how, where, and when assessment tasks are to be submitted. With every assessment task submitted, students are required to declare that their work is their own.

Students in all VET units are allowed two attempts at each assessment task. The first attempt is to be submitted by the assessment due date. The second attempt must be submitted within two weeks from the date on which the student received feedback on their first attempt. An incorrect assessment submission or non-submission will be counted as the first attempt. Assessment items not submitted by the second due dates will receive a Not Yet Satisfactory.

Extension of Assessment Task Due Date

Extension of the assessment deadline will only be granted on the following grounds where supporting documentation is provided (for example, doctor’s certificate, death certificate, or letter from psychologist):

  • medical illness;
  • extreme hardship;
  • compassionate grounds;
  • faculty supervised project amendment.

Unavoidable disruption

Where a student is prevented by unavoidable disruption from both submitting an assessment and applying for an extension, the student shall report the circumstances in writing (supported by a medical certificate or other relevant evidence) by no later than seven days after the assessment deadline via the Student Affairs Committee (SAC) Application Form. Unavoidable disruption to studies is defined as resulting from an event or set of circumstances which:

  • could not have reasonably been anticipated, avoided or guarded against by the student; and
  • was beyond the student's control.

Late Assessments

HE Students

Students are expected to submit work by the due date and students who do not do this without an extension or unavoidable disruption are liable to receive a zero mark for that assessment. Variations of this policy may be appropriate for particular subjects or units, and where so this will be detailed in the subject outline.

VET Students

Students who fail to apply for an extension are not permitted to submit assessments late. They will receive a Not Yet Satisfactory for that assessment item.

Review and/or Remarking of Assessments

Students have the right to request an explanation of grades allocated for work completed during the semester. Initially, students should discuss any concerns with their lecturer/facilitator/tutor who will look at the situation and liaise with the marker if required. If the student is still dissatisfied and feels there are grounds for requesting that an assessment task be re-marked or a supplementary assessment task be completed in the event of a fail (HE) or not yet satisfactory (VET) grade, they should initially informally discuss the matter with the Subject Coordinator. If the matter is not resolved at this time, the student should write to the Program Director requesting a re-mark or supplementary assessment task within ten days.

If a supplementary assessment task is approved, the relevant lecturer/trainer is to arrange the date, time and type of assessment which is to take place and notifies the student in writing of these arrangements. Where a resubmitted assessment for a failed assessment task is allowed, they are eligible to earn a maximum of a pass grade (50%) or, for VET, a “Satisfactory” grade.

The re-marked result will be the officially recorded result for that assessment item, thus, the appeal may result in a lower mark or grade being awarded for the assessment task.

Notwithstanding the above, the student has no automatic right to a remark or supplementary assessment task. The Program Director may determine that the student has no grounds to a review.

Any further appeals of an assessment grade should be directed to the AC complaints and grievance processes.

Invigilation

In the case that a student needs to complete an exam remotely (i.e. not at an AC location), the student must arrange for a suitable location and invigilator to oversee the exam sitting. This requirement will apply to online students for any exam.

Remote exam conditions should reflect on-campus exam conditions as far as is possible.

Students must arrange for their invigilator or exam supervisor to complete the AC Exam Supervision Form and submit this form on Moodle prior to sitting the exam. The form is available on the AC website.

Postgraduate coursework research projects

Postgraduate coursework research projects completed by AC students will be examined by appropriately qualified experts. The project examination process is an integral part of ensuring the academic quality, originality and integrity of AC courses and promotes dissemination of the research.

Research students, supervisors and examiners must adhere to the Grading Policy.

Responsible for implementation

Learning and Teaching Committee

Key stakeholders

Faculty and students

Related documents

Exam Supervision Form 

Request for Extension Form

Student Affairs Committee Application Form


Procedures

Assessment Procedures

HE and VET students are to submit the online “Request for Extension Form”.

The request should be completed before the assignment is due with supporting documentation. Lecturers/Trainers/Facilitators are permitted to grant two week extensions past the due date on these grounds. Program Directors are permitted to grant extensions up to one month from the due date. If they have any concerns, they can ask for SAC (Student Affairs Committee) to review the request on their behalf.

Any extension request beyond four weeks due to a student’s circumstances are to be reviewed by SAC. An extended extension request will be formally made to SAC by the student (via the Student Affairs Committee Application online form). SAC will review the extension request and provide a response (usually one month to maximum of one semester). If approved, SAC will notify the student and relevant Lecturer/Program Director/Trainer/Facilitator of the arrangement. The student will receive an ‘In Progress’ grade in the meantime and incur no financial penalty in this case, due to the extreme nature of his/her situation. Further, once any/all forms of assessment have been submitted, the ‘In Progress’ grade will be replaced by the new grade.

A request for extension does not guarantee approval. The decision is at the discretion of the lecturer/trainer/facilitator, Program Director, or SAC. Normal appeals processes can be accessed.

Unavoidable Disruption

A student reports the circumstances that prevented them applying for extension or submitting assessment via the SAC application form. SAC will review the request. SAC will notify the student and relevant Lecturer/Program Director/Trainer/Facilitator of the decision, including if approved, new arrangement for assessment.

If approved, the student will receive an ‘In Progress’ grade in the meantime and incur no financial penalty, due to the extreme nature of his/her situation. Further, once any/all forms of assessment have been submitted, the ‘In Progress’ grade will be replaced by the new grade.

The decision is at the discretion of SAC. Normal appeals processes can be accessed.

Variation of Assessment

Students are encouraged to inform AC of any disability, medical condition or learning need that may impact on their studies prior to census date, in case it is not possible to arrange a variation of assessment, and a change of enrolment is advised.

To request a variation of assessment due to disability, medical condition or learning needs:

  1. A meeting is to be arranged by the student with their Program Director and a student services representative to discuss alternative assessment arrangements. Students must bring to the meeting appropriate documentation (medical, social worker, and/or psychologist letter), to support an alternative assessment recommendation. Discussion is to centre on the students’ needs, propose reasonable and equivalent assessments, as well as maintain the academic reliability and fairness of the course. Advice and support on alternative assessments can be requested from the Director of Learning and Teaching as necessary.
  2. If an alternative assessment method is proposed, a study plan is to be tabled at the Student Affairs Committee by the Program Director with supporting documentation for approval. If approved, this is to be communicated to all relevant stakeholders. If denied, the student can follow AC’s Complaint and Grievance Procedures.

Proposal for coursework research project

In consultation with the supervisor, the research student submits the Research Proposal Form to the relevant Program Director prior to the commencement of the research. This includes any required ethics approval documentation if relevant. The research project should not commence until the Program Director has approved the proposal.

Appointment of examiner for coursework research project

Some postgraduate courses require the completion of an externally marked research project. Such projects will be marked by one qualified external academic whose area of expertise is aligned with the topic of the project. An examiner should:

  • hold a degree of a level at least equivalent to the one of the project being marked;
  • have research and/or professional expertise appropriate to the student's research topic.

The student should provide to the supervisor a list of examiners that may have a potential conflict of interest or other reason why the appointment of a marker may be inappropriate. The supervisor then provides three suggested names of examiners to the Program Director.  The external examiner will then be appointed by the Program Director.

The examiner sends the result to the Program Director who informs the supervisor. The examiner and the student are not to make direct contact until after the examination report has been received. Any grievance must adhere to the Complaint and Grievance Resolution Policy.