Grading Policy

Fact box

Purpose

The purpose of this policy is to provide a uniform grading scale for grading individual assessments and overall subjects or units, as well as procedures for notification of those grades.

Scope

All VET and HE coursework.

Policy

A student’s grade for a subject or unit undertaken is determined upon an assessment of performance. Students must be informed of the expectations and learning outcomes related to each assessment task required for each subject or unit of study, thus, the grade a student receives should reflect their overall performance in meeting the learning outcomes.

The award of grades shall be a deliberative process which requires the exercise of professional judgement to reduce the possibility of random and systematic errors. Grades will not be awarded in comparison to the achievement of other students, nor allocated to fit a predetermined distribution.

In awarding grades, due weight shall be given to the level at which the subject or unit is offered.

VET Grading

The grading system for individual assessments within a VET unit will be:

  • Not Yet Satisfactory (N) - Students have not yet demonstrated the evidence to fulfil this assessment.
  • Satisfactory (S) – Students have fulfilled the evidence required for this competency.
  • Good (G) - Students have demonstrated beyond the expected evidence. It is likely that they have drawn from wider sources.
  • Very Good (V) - Students will have demonstrated the evidence for the competency with a level of sophistication and flare. It is likely that they have demonstrated a degree of independence and initiative.
  • Excellent (E) - This is reserved for work of exceptional quality.  The demonstrated evidence for the competency is at a high-level of proficiency. It is likely that the student has applied high-level critical thinking and presentation.

Amending a final grade

A final grade may only be amended if:

  • there has been an administrative error;
  • there has been a computational error;or
  • there has been a successful review of appeal by the student according to the Complaint and Grievance Resolution Policy.

Notification of Grades

After the completion of each subject, the subject coordinator or VET Program Director must lodge in the Registry details of the marks and grades obtained by each student in each assessable component of the subject or unit, and of the weighting attached to each component.

Subject or unit results must not be released informally to students by subject coordinators or any other staff member in the College. When finalised, results are available only to individual students through the online student portal. Staff should not be responsible for the assessment of student(s) with whom they have, or have had, a family, personal or other significant relationship.

When grades have been finalised, the Registry notifies students of their overall results of assessment on a semester basis in writing.

Where a student challenges a “Fail” grade or for VET a “Not Yet Satisfactory” grade, the student should first consult with the relevant Program Director. If the Program Director determines that supplementary assessment may be appropriate, the student can apply to HESAC or VETSAC (as appropriate). If approved, the Program Director coordinates with the relevant lecturer to arrange the date, time and type of assessment which is to take place and notifies the student in writing of these arrangements. Resubmitted assessments are eligible to earn a maximum of a bare pass grade (50%) or, for VET, a “Satisfactory” grade.

Responsible for implementation

Chair, Learning and Teaching Committee

Key stakeholders

Students, Faculty

Related documents

Request for Extension

Higher Education Student Affairs Committee (HESAC) Form

Complaints and Grievance Form


Procedures

Grading Procedure

Higher Education Final Grades

The grade of a student is recorded as follows:

Transcript Reference

Student Management System reference

Description

High Distinction

85-100%

85-100%

This grade denotes performance which meets all subject objectives in such an exceptional way and with such marked excellence that it deserves the highest level of recognition

Distinction

75-84%

75-84%

This grade denotes performance which clearly deserves a very high level of recognition as an excellent achievement in the subject

Credit

65-74%

65-74%

This grade denotes performance which is substantially better than would normally be expected of competent students in the subject

Pass

50-64%

50-64%

This grade denotes performance which satisfies subject objectives

Satisfactory

Non-graded pass

Satisfactory

This grade is denotes a satisfactory level of performance and participation. It is used when a subject is assessed on a pass or fail basis.

Fail

<50%

<50%

This grade denotes performance which does not meet subject objectives

VET Final Grades

The grade of a student is recorded as follows:

Transcript Reference

Student Management System reference

Description

Competent

COM

Students have demonstrated the evidence to fulfil the required competency of the unit

Not Yet Competent

NYC

Students have not yet demonstrated the evidence to fulfil the required competency of the unit

HE and VET Final Grades

In the event of the following results, the grade of a student is recorded as follows:

Transcript Reference

Student Management System reference

Description

Incomplete

Limit of a P grade

 

‘Incomplete’ denotes that a student has an assessment task for a subject incomplete with no approved extension. The student may submit an explanation HESAC/VETSAC to ask for an opportunity to submit the incomplete assessment task for a grade no higher than 50%.

Extension

No limit to grade

Extension

‘Extension’ denotes that an extension has been approved and is still in place. The student will receive no penalty

Late-Withdrawal

 

Withdrawn after census date

Late-Withdrawal

‘Late-Withdrawal’ denotes that a student has been granted a retrospective withdrawal from a subject due to extenuating circumstances (compassionate/medical grounds). This is only used when the withdrawal has been approved by HESAC or VETSAC.

This is NOT to be used for when a student notifies the college of withdrawing from a class AFTER the census date. In this situation the student would receive a fail grade. It is only used for special circumstances late withdrawals.

There is NO academic penalty, however there may or may not be a financial penalty applied – depending on the ruling of the committee.

In Progress

 

No final grade allocated

In Progress

‘In Progress’ denotes that the subject has not yet been completed.

This may be because the subject is still being taught, the grades are only partially reported or the subject extends over more than one teaching period (i.e. research project).

Exempt

 

Credit for Prior Learning/RPL

‘Exempt’ is used when give a student has had cross credits or RPL approved via the appropriate processes.

A student does not need to enrol in these subjects.

Exempt without Credit

No Credit for Prior Learning/RPL

'Exempt without credit' is used when a student has had a cross credit or RPL approved via the appropriate processes, but no credit points allocated.

A student does not need to enrol in these subjects.

DNS

Fail - Did Not Sit

 

Administration functions only (do not appear on student transcript)

 

New

‘New’ is used when first enrolling the student but the enrolment hasn’t been completed. This is done automatically in the system

 

Enrolling

‘Enrolling’ field is used when subjects have been selected but the enrolment is not completed

 

Completed

‘Completed’ field is used when completing the final grade for a subject. (That is when all the individual assessment grades are entered, calculated and finalised for subject).

 

Withdrawn

Enrolment academic period has commenced, and student withdraws before census date.

 

Cancelled

Student withdraws from enrolment before academic period commences.