Grading Policy

Fact box


The purpose of this policy is to provide a uniform grading scale for grading individual assessments and overall subjects or units, as well as procedures for notification of those grades.


All VET and HE coursework.


A student’s grade for a subject or unit undertaken is determined upon an assessment of performance. Students must be informed of the expectations and learning outcomes related to each assessment task required for each subject or unit of study, thus, the grade a student receives should reflect their overall performance in meeting the learning outcomes.

The award of grades shall be a deliberative process which requires the exercise of professional judgement to reduce the possibility of random and systematic errors. Grades will not be awarded in comparison to the achievement of other students, nor allocated to fit a predetermined distribution.

In awarding grades, due weight shall be given to the level at which the subject or unit is offered.

VET Grading

The grading system for individual assessments within a VET unit will be:

  • Not Yet Satisfactory (N) - Students have not yet demonstrated the evidence to fulfil this assessment.
  • Satisfactory (S) – Students have fulfilled the evidence required for this competency.
  • Good (G) - Students have demonstrated beyond the expected evidence. It is likely that they have drawn from wider sources.
  • Very Good (V) - Students will have demonstrated the evidence for the competency with a level of sophistication and flare. It is likely that they have demonstrated a degree of independence and initiative.
  • Excellent (E) - This is reserved for work of exceptional quality.  The demonstrated evidence for the competency is at a high-level of proficiency. It is likely that the student has applied high-level critical thinking and presentation.

Amending a final grade

A final grade may only be amended if:

  • there has been an administrative error;
  • there has been a computational error; or
  • there has been a successful review of appeal by the student according to the Complaint and Grievance Resolution Policy.

Notification of Grades

After the completion of each subject, the lecturer/trainer must lodge with Student Progressions details of the marks and grades obtained by each student in each assessable component of the subject or unit, and of the weighting attached to each component.

Interim subject or unit results are to be released informally to students as soon as possible, typically via Moodle.

The Student Experience Department will notify the students of their official results in writing on a semester basis, with an updated transcript. HE Grades are not official, until endorsed by Internal Monitoring of Grades Committee.

Responsible for implementation

Chair, Learning and Teaching Committee

Key stakeholders

Students, Faculty, Registry

Related documents

Request for Extension

Higher Education Student Affairs Committee (HESAC) Form

Complaints and Grievance Form


Grading Procedure

Higher Education Final Grades

The grade of a student is recorded as follows:

Transcript Reference

Student Management System reference


High Distinction



This grade denotes performance which meets all subject objectives in such an exceptional way and with such marked excellence that it deserves the highest level of recognition




This grade denotes performance which clearly deserves a very high level of recognition as an excellent achievement in the subject




This grade denotes performance which is substantially better than would normally be expected of competent students in the subject




This grade denotes performance which satisfies subject objectives


Non-graded pass


This grade is denotes a satisfactory level of performance and participation. It is used when a subject is assessed on a pass or fail basis.




This grade denotes performance which does not meet subject objectives

VET Final Grades

The grade of a student is recorded as follows:

Transcript Reference

Student Management System reference




Students have demonstrated the evidence to fulfil the required competency of the unit

Not Yet Competent


Students have not yet demonstrated the evidence to fulfil the required competency of the unit

HE and VET Final Grades

In the event of the following results, the grade of a student is recorded as follows:

Transcript Reference

Student Management System reference



Limit of a P grade


‘Incomplete’ denotes that a student has an assessment task for a subject incomplete with no approved extension. The student may submit an explanation HESAC/VETSAC to ask for an opportunity to submit the incomplete assessment task for a grade no higher than 50%.


No limit to grade


‘Extension’ denotes that an extension has been approved and is still in place. The student will receive no penalty



Withdrawn after census date


‘Late-Withdrawal’ denotes that a student has been granted a retrospective withdrawal from a subject due to extenuating circumstances (compassionate/medical grounds). This is only used when the withdrawal has been approved by HESAC or VETSAC.

This is NOT to be used for when a student notifies AC of withdrawing from a class AFTER the census date. In this situation the student would receive a fail grade. It is only used for special circumstances late withdrawals.

In Progress


No final grade allocated

In Progress

‘In Progress’ denotes that the subject has not yet been completed.

This may be because the subject is still being taught, the grades are only partially reported or the subject extends over more than one teaching period (i.e. research project).

Transfer of Credit (TC)


Credit for Prior Learning/RPL

‘Transfer of Credit’ is used when give a student has had cross credits or RPL approved based on succesful completion of equivalent study.

A student does not need to enrol in these subjects.

Exempt without Credit

No Credit for Prior Learning/RPL

'Exempt without credit' is used when a student has met the learning outcomes of a unit, but no credit points allocated. Students are still required to complete the course credit points.

A student does not need to enrol in these subjects.


Withdrawn Fail

A result given where a student has formally withdrawn from a unit after the census date (with academic penalty)


Pass Condeded

Where a student has not achieved a passing grade but demonstrated a level of performance that is close to that of a passing grade, a grade of Pass Conceded may be awarded in order to facilitate student progress through a program. The grade of Pass Conceded does not satisfy prerequisite requirements.

Administration functions only (do not appear on student transcript)



‘New’ is used when first enrolling the student but the enrolment hasn’t been completed. This is done automatically in the system



‘Enrolling’ field is used when subjects have been selected but the enrolment is not completed



‘Completed’ field is used when completing the final grade for a subject. (That is when all the individual assessment grades are entered, calculated and finalised for subject).



Enrolment academic period has commenced, and student withdraws before census date.



Student withdraws from enrolment before academic period commences.